Registration and Accommodation

Registration Schedule

Early Bird RegistrationAugust 1 *- November 30, 2023
Regular Registration
& Accommodation Reservation
December 1, 2023 – January 31, 2024
Regular Registration
*You cannot apply for accommodation.
February 1, 2024February 12, 2024

Registration Fee

Early Bird
(August 1 – November 30, 2023)
(December 1, 2023 – )
Full Conference
*from March 4 to 8
*including welcome party & farewell party
36,000 JPY46,000 JPY
Day Fee / March 4 or 5 or 6 or 7 or 85,000 JPY 7,000 JPY
Welcome Party / March 410,000 JPY10,000 JPY
Farewell Party / March 710,000 JPY10,000 JPY

*Day and whole conference rates available. Once the registration form and payment are received, confirmation email and receipt of payment will be issued.

*Lunches are not included in registration fee. You can purchase at the venue.

*Field trips and some excursions have separate registration costs. SeeField Trip.

Accommodation Fee

National Olympics Memorial Youth Center (NYC)
3-1. Yoyogi Kamizono-cho, Shibuya-ku, Tokyo 151-0052

Single room3,700 JPY per night
Twin room7,080 JPY per night
*Special rate for the conference (half of the regular price)

*Amenities are not provided. Please prepare your own. For more information, please visit the National Olympics Memorial Youth Center website.

*If you made an arrangement to use a twin room with another attendee, please have one person apply for both of you.

*Groups of three or more persons wishing to stay in the same room should make their own reservations at nearby hotels outside the venue as the NYC offers only single and twin rooms.

*Deadline for accommodation reservation is January 31, 2024.

*Dinner and breakfast are not included in accommodation fee.

For breakfast, you can purchase it at the convenience store on site. Alternatively, you can use the cafeteria (you will be contacted after registration to ask if you wish to use the cafeteria).Enjoy dinner at restaurants around the venue.

Cancellation policy for the Conference fee and Party

In the event of a cancellation, a cancellation fee will be applied as follows:
        •       Cancellations made between December 1 and December 31, 2023: A 20% cancellation fee will be charged.
        •       Cancellations made from January 1, 2024 onwards: A 100% cancellation fee will be charged.
Please note that no-shows are non-refundable. We do not accept cancellations via phone.

To initiate a cancellation, a written request must be submitted and can be emailed to